At present some individuals can receive more than a hundred emails each day. Upon opening many prompt one to further action: And there are the emails that you actually have to physically respond to. In this way a single email may take up 30 minutes or even more of the time. It is possible to literally spend hours attempting to keep on top of your inbox and just when you think you have conquered it, in pops another email.
It’s a situation which is causing significant amounts of anxiety and stress. It’s additionally a situation that is ultimately causing an important lack of focus and concentration on other important daily tasks; a lack of productive time; a lack of income and even a loss of quality family time. Finding methods to regain control over your inbox which means you stop this virtual hemorrhage of the time and increase your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the favorite free email account system. One of the reasons for here is the effectiveness of its spam filter. It ruthlessly extracts mail spam mail that you can then delete with all the mouse click. Otherwise spam mail is automatically deleted after 30 days.
Gmail also offers a very efficient search function making it easy and fast to utilize keywords to search your email account for relevant email. However, there are a few other good things about using Gmail that can help to minimize the time you may spend processing email. Listed below are 3 ways in which can be used gmail labels to minimize enough time you may spend working with email:
Label Your Email – Gmail lets you label your email. This can help to create emails originating from a certain individual or company stay ahead of your other email. Once you’ve made a label you may also search your emails using that label.
Colour Code Your Emails – Using the labelling of your email one step further, you can also colour code the labels that you create. When selecting a colour for the label I recommend choosing a colour that is certainly normally associated with that individual’s website or even the person themselves. Colour-coding your emails allow it to be easy for you to distinguish the emails which you definitely desire to read.
Filter Your Emails – There are a few emails from some individuals or companies that you might want or need to read promptly. In comparison, there may be other emails that you can check on a weekly as opposed to on a regular basis. With all the latter, you can create a filter so that these emails are immediately sent to your designated folder and archived as opposed to exuclt direct for your inbox.
You can even “whitelist” emails provided by certain accounts to make sure they are never delivered to spam. When establishing your email filter you can look for those email that satisfy the filtering criteria you’ve create. After that you can apply the filter to all the emails that meet these criteria. Should you wanted, you might then even archive all of these emails by simply pressing some control which can be another advantage in the Gmail system – it enables you to use a wide range of shortcuts. True, you must spend time learning the shortcuts but when you are doing you’ll find that you can significantly reduce the time you would spend processing email and dramatically improve your productivity.